How to Form a Circle of Care

A Circle of Care is a powerful way to support someone with unique needs, but building one takes thought, collaboration, and planning.

A step-by-step guide to help you create a strong Circle of Care

1. Identify the Person at the Center

Start by focusing on the individual who will benefit from the Circle of Care. Their needs, goals, values, and preferences should guide every decision.

Ask yourself:

• What are their strengths and challenges?

• What do they enjoy doing?

• What areas of life do they need the most support in?

  
  

2. Invite Key Members

Think about the people who have a meaningful role in the individual’s life. This usually includes:

• Family and close friends: those who know the individual best and provide emotional support

• Caregivers or support staff: who handle daily routines and skill development

• Professionals: teachers, therapists, social workers, or healthcare providers with relevant expertise

• Community members or mentors: those who can support social, recreational, or vocational activities

Aim for a small but committed group who can collaborate consistently.

3. Clarify Roles and Responsibilities

Each member should know their role in the Circle of Care. This ensures that support is consistent and that everyone contributes to the individual’s well-being.

Examples of roles include:

• Coordinating daily routines

• Planning therapy or educational goals

• Organizing community activities

• Tracking progress and sharing observations

  
  

4. Establish Communication Practices

Regular communication is key. Decide how your circle will stay connected:

• Scheduled meetings

• Shared notes or progress trackers

• Open, honest, and respectful communication keeps everyone on the same page.

5. Set Goals Together

Work as a group to define short- and long-term goals for the individual. These should be specific, achievable, and meaningful, such as:

• Developing social skills at home to use in community activities

• Building independence in daily routines

• Participating in hobbies or social groups that bring joy and purpose

  
  

6. Create a Plan for Review and Adaptation

A Circle of Care isn’t static. Schedule regular check-ins to:

• Review progress and achievements

• Adjust strategies if goals aren’t being met

• Ensure resources, coaching, and support are used effectively

This ensures that the support remains person-centered and evolves as the individual grows.

7. Keep the Individual at the Center

Finally, remember that the circle exists to support the individual, not the other way around. Always include their voice in decisions whenever possible, celebrate their successes, and honor their choices.

A well-formed Circle of Care transforms fragmented support into a coordinated, flexible, and meaningful system, helping the person thrive at home, at school, and in the community.